Position:              Administrative Coordinator
Location:             Courtenay, B.C.
 Reporting to the CEO, the Administrative Coordinator will provide a wide range of support services to the organization including the management of corporate documents and processes, coordination of Board and Regional Advisory Committee meetings, preparation of information packages, management of stakeholder communications and general information to the public.  In addition, the Administrative Coordinator position will prepare correspondence; provide assistance with the preparation of news releases, conduct research and update web content. 

Provide administrative support to the CEO
Manage correspondence
Manage corporate filing systems (paper and digital)
Maintain office supplies and equipment
Coordination Board and Regional Advisory Committee meetings
Prepare all Board meeting and Regional Advisory Committee meeting packages
Attend Board and Regional Advisory Committee meetings  and record minutes
Circulate information to Board and Regional Advisory Committee Members
Respond to and/or redirect inquiries from applicants or the general public
Ensure basic website management (training can be provided)
Assist with preparation of  correspondence and communication materials
Additional administrative tasks as required by the CEO, CFO and Project Administrator


Grade 12 and at least two years administrative support experience, education and/or training
Excellent written and oral communication skills
Good interpersonal and problem-solving skills
Thorough working knowledge of  Microsoft Office software including Microsoft Word, Outlook, Excel and Powerpoint
Knowledge of general office systems and procedures
Excellent skills in providing customer service to the public/applicants
Ability to exercise initiative, tact, diplomacy, good judgement and discretion
Ability to work independently
Demonstrate flexibility and adaptability towards duties
Web management or programming experience will be considered an asset

 Contract Arrangements:

A competitive salary is offered, commensurate with experience
One year term employment contract renewable subject to funding availability
Cash in lieu of benefits

 Requirements for application:

Cover letter summarizing your interest, suitability and salary expectations
Applications to be submitted electronically via email to info [at] islandcoastaltrust [dot] ca
Applications will be accepted until 3:00 pm on October 19th, 2012

 We wish to express our appreciation to all applicants for their interest and effort in applying for this position and advise that only candidates selected for interviews will be contacted. 

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